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You’ve probably heard all the talk about Office 365 and no doubt read the “Top 10 reasons why Microsoft Office 365 rocks”.

You may have even taken a look at all the tools and features and now you are wondering if Office 365 really is the solution for your business – well the answer is yes!

The question is what aren’t they telling you?

Office 365 can help your employees work together in new and more efficient ways. Office 365 is definitely more than just a set of tools; it’s a new way of working.

Here we want to put our cards on the table and outline the pros and cons of using Office 365. So here goes…

Pros – Why Office 365 is a great solution for your business

◦Stay up and running, no matter what happens
Let’s be honest. If your server dies or your office building is destroyed by a fire or flood, you are stuck. You have no data, servers and no website. 60% of small businesses close after 6 months following a major disaster… but if you move to Office 365, all of your business documentation and applications will be secure and readily available. You will be up and running, no matter what happens.

◦Flexibility to work anywhere at any time
No longer will you have to ask your IT Manager to set up a Virtual Private Network (VPN) so you can access your files from home. With Office 365, this isn’t necessary. You don’t need any special configuration or IT skills. All you need is an internet connection and you can start working.

◦Get Organised
When you use Office 365, email, calendar and contacts are all synchronised. Update a contact on your mobile phone and the same update gets automatically applied across all your devices.

◦Predictable Monthly cost
Forget about upfront costs! Office 365 has a flexible monthly billing process under their new CSP (Cloud Solutions Provider) service that lets you increase or decrease the number of users to suit your needs. You are not locked into a contract and you change plans at any time to suit your growing business needs.

◦No more licensing mess!
Sorting out software licenses can be a real headache. Office 365 includes all licensing and it can be deployed company wide. This means everyone has the same version of Microsoft Office, and all users will get upgrades at the same time.

Cons – What they aren’t telling you.

◦Post Migration – Do you have support readily available?
There are a number of vendors that are happy to set you up on Office 365. You may have even set yourself up. However, what is the plan once that has been done?  We have found an increase in the number of businesses coming to us to rectify either a migration that has gone wrong or for simple after care support.

◦Security – Have you thought about protecting your company data?
Security should no longer be an after thought. Data security breaches are on the rise and are now inevitable, so preperation is the only armour businesses have to protect their date against the enemy.

Office 365 does have built-in security. You always know where your data is and who has access to it but there are other things to consider. You need to ensure that you have other forms of technology to help mitigate the risks, for example, email filtering (antispam), perimiter security (firewalls) and  antivirus and  anti-malware.

Conclusion

Although we agree that Office 365 is a great solution, always ensure that you choose the right vendor to migrate your current infrastructure to Office 365 and never forget the extra levels of security that are needed to ensure you your business is secure should the worst happen. With cybercrime at an all-time high, it is vital to ensure you have the right security solutions in place to protect and safeguard your data and ensure you have business continuity.

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